LeadDec is excited to introduce an upgrade that simplifies the process of including all crucial participants in meetings and appointments. Our newly enhanced guest addition feature in the Booking Widget and Appointment Modal allows your clients to seamlessly add multiple guests to their scheduled appointments, elevating the meeting experience.
Simplified Guest Integration:
Say goodbye to the inconvenience of forwarding calendar invitations. Now, when booking an appointment, your attendees can directly add guests by entering their names and emails. This streamlined process not only saves time but also ensures that every participant receives timely appointment notifications directly to their provided email addresses.
Supported Calendar Types:
Simple Calendar (Previously Unassigned Calendars)
Round Robin Calendars
Note: The Guest Addition feature is not available for Class Booking Calendars due to their fixed seat capacity per appointment.
Notification and Communication:
All participants, including the primary attendee and added guests, will receive email notifications about the appointment. This ensures everyone is informed and prepared for the scheduled meeting.
Handling Custom Forms and Payments:
Custom forms associated with a calendar will be filled out by the primary attendee at the time of booking. In scenarios where payments are enabled for an event, only the primary attendee is required to complete the payment process. The facility to collect payments from guests is not included in the current booking flow, though guests can still be added to the appointment without any hassle.
Booking and Modifying Appointments With Guests:
Adding guests is a breeze whether you are booking a new appointment or editing an existing one. Up to 10 guests can be included, enhancing the collaborative aspect of your scheduled meetings. Here's how:
To Book: Simply select the primary attendee and relevant calendar event, then use the “Add Guests” option to include others. Existing contacts or new ones can be swiftly added to the appointment.
To Edit: Access the appointment from the calendar view, where options to add or remove guests, reschedule, or even cancel the appointment are available.
Note: The primary attendee’s status cannot be altered during the editing process.
Cancelation and Rescheduling:
The primary attendee holds the capability to cancel or reschedule the meeting using links provided in the booking confirmation email. This level of control ensures that any changes to the appointment are managed efficiently, with added guests automatically updated on the new arrangements.
FAQs for a Smooth Guest Addition Experience:
Attendees can directly add guests through the Booking Widget by inputting names and emails.
Guests included in the appointment will receive separate email notifications, assuring that all participants are well-informed.
Payments are required only from the primary attendee. Guests are linked to the appointment without individual payment prompts.
Up to 10 guests can be added, enriching the collaborative potential of your appointments.
Both existing and new contacts can be added as guests, ensuring flexibility in participant management.
The guest addition feature supports Simple and Round Robin Calendars, except for Class Booking Calendars due to their fixed seating.
Conclusion:
The enhanced ability to add guests directly during the booking process introduces a layer of efficiency and convenience to organizing important meetings and appointments. LeadDec continues to innovate, aiming to provide streamlined solutions designed to meet our users' evolving needs.
Upgrade your scheduling today with LeadDec's guest addition feature and elevate your meeting effectiveness.